What is Peppol and why is registration important?

Peppol (Pan-European Public Procurement On-Line) is a network for the secure and standardized electronic exchange of documents, such as e-invoices. If your company is registered on Peppol, you can easily send and receive electronic invoices in the standardized Peppol UBL format. This ensures compliance with the new Belgian legislation, helps prevent disruptions in your invoicing process, and makes it easier for other companies to find you and deliver e-invoices directly via the network.

‍

How can you check if your company is registered on Peppol?

It is easy to check if your company is already registered on the Peppol network through the public Peppol-directory. This is an online search engine that shows whether your company is registered and which types of documents it supports.

Steps to check if your company is registered on Peppol:

1. Go to the Peppol directory
2. Enter your company number or company name
3. Click on 'Search'

Does your company appear in the search results? Then you are registered and ready to send and receive e-invoices via Peppol. If your company does not appear, it is time to register.

‍

How do you register your company on Peppol?

You can easily sign up through a Peppol access point, such as Billtobox. This is a service provider that connects your company to the Peppol network and ensures the secure sending and receiving of e-invoices.

Already using Billtobox? You can easily request a Peppol activationvia the tile in the Billtobox marketplace. The Billtobox team will then take care of the rest.

‍

Why Peppol registration is essential for your business‍

Checking your company's Peppol registration is a quick and important step toward the future of e-invoicing in Belgium. Peppol offers numerous benefits, such as:

• Save time: Speed up your invoicing process by using a standardized system.
• Fewer errors: Automated invoice processing helps minimize human mistakes.
• Legal requirement: As of 2026, e-invoicing via Peppol will be mandatory for VAT-registered companies in Belgium.

‍

How does Billtobox know if a customer or supplier is connected to Peppol?

‍

If you are registered on Peppol, you will automatically receive all incoming Peppol invoices in your Billtobox.

For outgoing invoices, Billtobox automatically checks if your customer is connected to Peppol. Once it is, Billtobox suggests sending the invoice via Peppol.

‍

In the 'Customers & Suppliers' tab, you can also easily see whether a customer can receive e-invoices via Peppol. You can recognize this by the blue Peppol icon next to the customer name.

‍

‍

‍

Checking your Peppol registration is easy and essential

It is very important to know wheter your company is already registered on the Peppol network. You can easily check this through the Peppol directory. If your company is not registered yet, now is the perfect time to take action. E-invoicing via Peppol not only saves time and reduces errors, but it will also become a legal requirement in Belgium.

‍Doyou have any questions about Peppol or e-invoicing in Belgium? Feel free to contact us. We'll be happy to help you register on the Peppol network and ensure a smooth transition to electronic invoicing.