Self-billing is an important topic in the financial and administrative world. In this process, the customer takes on the role of sender: the buyer draws up an invoice themselves and sends it to the supplier. The supplier no longer has to issue an invoice, but receives one from the buyer. This makes the process simpler, faster, and better suited to digital business operations.

Self-billing in Belgium via Peppol

In Belgium, self-billing via Peppol is fully possible and legal for VAT-registered companies. With mandatory B2B e-invoicing via the Peppol network, self-billing is developing into a clear, secure, and fully standardized process that helps companies significantly simplify and speed up their administration.

Advantages of self-billing

• Simplified processes: Self-billing automates the creation of invoices based on contracts or purchase orders, reducing the risk of manual errors.
• Legal compliance: Peppol guarantees that invoices comply with European standards such as EN 16931, ensuring that organizations are automatically compliant.
• Efficiency: Invoices are created, sent, approved, and processed faster, which significantly reduces payment turnaround times.
• Cost savings: By reducing administrative burdens, paper usage, and manual checks, operational costs are reduced. In addition, self-billing offers a complete audit trail and transparency.

Who is self-billing for?

The Peppol self-billing specifications are suitable for a wide range of business models and sectors, from large enterprises to government agencies. They enable these organizations to organize their processes efficiently and digitally. Some examples:

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• Government agencies: Central purchasing services or educational umbrella organizations that standardize their procurement processes by managing framework agreements via self-billing.
• Large enterprises: A milk and dairy processor that automatically invoices large volumes of transactions to dairy farmers.
• SMEs: An IT consultancy that receives self-bills from a larger company for multiple assignments.

Self-billing helps organizations organize their processes digitally, efficiently, and streamlined.

Secure and standardized transactions with Peppol

Peppol makes it easy for different systems to communicate with each other, ensuring that international transactions run smoothly. The network operates with controlled access points and strict security measures, ensuring that data remains secure and confidential at all times. Thanks to the standardized Peppol format, self-billing invoices can be correctly received and processed by every participant, regardless of the country or software used.

Self-billing in Billtobox

Billtobox fully Billtobox self-billing via Peppol: you can easily create, send, and receive self-bills, with features that make the process reliable and user-friendly.

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Supported delivery channels

Within Billtobox , self-billing invoices Billtobox be sent via email, delivery on the platform, and via OpenPeppol.

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Vehicle numbering

Car numbering and sequences for self-billing invoices and credit notes can be set via the inbound settings.

Example: a series of SELF_INV with a starting value of SELF_INV-001.

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Receipt via Peppol

To receive self-billing documents via Peppol, the relevant document types must be activated in:

Settings > Peppol registration details > Supported document types.

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More information about self-billing in Billtobox

Conclusion

Self-billing via Peppol offers organizations of all sizes a secure, standardized, and efficient way to manage invoices digitally. From large enterprises to SMEs and government agencies, everyone can benefit from faster processes, lower administrative burdens, and full legal compliance. Solutions such as Billtobox self-billing easy to implement, allowing invoices to be quickly created, sent, and received, fully supported by Peppol. This makes e-invoicing not only legal and reliable, but also user-friendly and future-proof.