How does Billtobox work?

Billtobox is a software program that forms a digital bridge between the bookkeeper and his customers. This program ensures that the entrepreneur has a simple tool to manage his administration. This means: receiving incoming invoices, drawing up and sending outgoing invoices, uploading receipts, paying, storing and eventually sharing with his bookkeeper.


The bookkeeper, in turn, receives all the necessary documents online for each customer in a clearly arranged library. In this way, he can systematically process all the necessary documents throughout the year without being overwhelmed every quarter by his customers' stacks of paperwork.


But how does this work?


Customers upload their invoices into Billtobox

Your customers receive invoices from different sources in different formats. In Billtobox your customer has the possibility to upload invoices received via mail, email or even restaurant receipts to Billtobox. 

Regardless of the source (government / Peppol / Mercurius, ...) and regardless of the format of the invoice (photo, pdf, ...) all possible forms of invoices can be uploaded in the platform.


Built-in OCR reads all data

Once the customer has uploaded the invoices, all data from both photos of invoices, pdf files or other formats are read by our OCR (Optical Character Recognition). 

Not only is the data read by a mechanical OCR, Billtobox also has a manual validation center. Data that have not been filled in by the mechanical OCR are then completed without error by the manual validation centre.

Within the OCR market, this is a major advantage. Because this considerably reduces the possibility or error and you can be sure that all data has been read correctly. 


UBLs are forwarded to your office

After reading the data, all invoices are automatically converted to a digital invoice (UBL). These UBLs are then forwarded via Billtobox to your accounting office.  



From Billtobox to your accounting program

All generated UBLs are forwarded from Billtobox to your accounting firm. You receive all invoices per customer in a structured online overview of the invoices received. Each accounting firm can import the UBLs from Billtobox into the accounting package itself, but it is even possible to receive automated booking proposals.

Regardless of the accounting package you have, Billtobox has a solution for every accountant.


Would you like to know more about the integration with your ERP/CRM package? Do you have questions about how to activate your customers on Billtobox or would you like to get a live demo of how it all works?

No problem at all. Our Billtobox team is ready to answer your questions.

Fill in the contact form and they will get back to you as soon as possible!